About SecureDepot - Techdata Service, LLC.
SecureDepot is a web-based product developed by Techdata Service for exchanging files and documents with our clients securely and safely over the Internet.
SecureDepot facilitates easy and secure document exchanges using standard web browsers. All communications between our clients and our server are encrypted using strong 256-bit SSL certificate. No account information, documents, data are transmitted over the Internet without our string 256-bit SSL encryption.
SecureDepot is simple and intuitive to use and easy to manage. SecureDepot also has advanced web-based project and user management facilities.
Our server is protected by an enterprise network security firewall.
Our server architecture:
- Dell PowerEdge Enterprise Server with Advanced RAID
- Server OS: Enterprise Linux CentOS Release 7.7.1908
- Database: MySQL Server 5.6.46
- Web Server: Apache httpd-2.4.6 with 256-bit SSL commercial Certificate
SecureDepot: HIPAA Privacy & Security Best Practices
In SecureDepot, all privacy and security provisions of the HIPAA guidelines are carefully addressed. These provisions are implemented in the system using a number of key technologies and best practices:
Authentication: Assurance of identity of person or originator of data.
- Secure Login: The SecureDepot application uses the industry standard to authenticate the identity of users that log into the system.
- Encrypted Passwords: The application uses the standard SHA1 hash to protect user passwords.
- Secure Connection: Using HTTPS and SSL in the SecureDepot server with a strong 256-bit SSL certificate.
Integrity: Verify integrity and prevent unauthorized modification of data and documents.
- All database updates and changes are logged using an application-level logging API.
Authorization: Ensure users have the rights to perform certain actions.
-
Security Roles & Privileges: A privilege system is implemented at both the server level (protecting the application) and at the application level (protecting specific functions), regulating access to only the authorized users and roles.
Availability: Ensure information is available to authorized parties.
-
Secure Firewall: The SecureDepot application is deployed with placement of the database server behind the firewall on the network to protect access from the outside.
Confidentiality: Protect data and documents from unauthorized disclosure.
-
Confidentiality Agreements: All Techdata developers and employees are required to sign a confidentiality agreement, acknowledging they understand and continue to follow all company security policies.
Auditing: Track who accesses data and document information.
-
Tracking document uploads and downloads: The system captures, stores and allows reporting of all uploads and downloads. User name, user's browser, user's Internet IP, date and time, exact action taken. All is available for auditing.